Artificial intelligence impacts nearly every part of our lives and it is changing the way we manage information and data. AI is leading the way in streamlining how data is handled and making processes more efficient for businesses of all sizes. From document storage to data extraction, AI is advancing workflows and ushering in a new era for document and information management.
In this latest AJTC blog, we will examine a few of the benefits companies are realizing from implementing AI into their everyday methods and best practices.
Improved overall productivity
By its very nature AI speeds up processes within document management systems. For example, AI can recognize contents within a document through technology called optical character recognition (OCR). When this type of expertise is applied the contents of many documents can be read, classified, and processed without a person interacting with the data. Freeing up employee time for other valuable tasks creates increased productivity across the board.
After a document has been reviewed and the data classified, the necessary and relevant information can be easily identified and extracted accurately and quickly. This allows companies to process critical or time-sensitive documents, such as contracts and invoices, as quickly and precisely as possible. Having the capability to expedite documents like this is critical to a company’s survival and can lead to increased profitability.
Enhanced data security
Sensitive documents, particularly those containing personal or proprietary information, can be better protected thorough the use of AI. Documents can be scoured for this type of data to ensure that they are not handled unnecessarily or by employees who should not have access to them. AI has the potential to flag documents as appropriate. AI can also be used to help detect fraud within documents.
Stronger data compliance
With more data comes greater responsibility. Companies must be up to date on existent and emerging data compliance policies. Integrating artificial intelligence into a company’s data and document management systems facilitates a greater degree of compliance. AI can be used to identify areas where a business must take further precautions to protect personal or proprietary data, or when a business should purge outdated or unnecessary information from a system.
AI certainly has strong and wide-reaching benefits regardless of industry, budget, and company size. Businesses regularly using AI to improve processes will benefit greatly from the advantages afforded by this cutting-edge technology. From increased productivity to an enhanced bottom line to more secure documents, there are many reasons to implement artificial intelligence in information management.
AJTC’s team of technology experts has a thorough understanding of artificial intelligence and its impact on information and document management. Contact AJTC today to learn more about our technology solutions. You may also visit AJTC here or call 708.942.8200.